By-Laws WRJ Southeast District
Approved October 2016
The name of this organization shall be Women of Reform Judaism, Southeast District, hereafter referred to as “the District.”
The Mission of the District is to promote the aims of Women of Reform Judaism and the District; to bring the Sisterhoods and individual members of Alabama, Florida, Georgia, a portion of North Carolina, South Carolina, Eastern Tennessee and Puerto Rico into closer cooperation and assistance with one another, and to further their respective activities; to help Sisterhoods and individual members participate effectively in the activities of Women of Reform Judaism; and to assist in the organization of new Sisterhoods in the District.
Any member in good standing of a Sisterhood within the area of this District and a member of Women of Reform Judaism in good standing or any individual member of Women of Reform Judaism within the area of this District may apply to the District Executive Committee for membership.
Section A Every affiliated Sisterhood shall pay annually to the treasury of this District two dollars ($ 2.00) for each of its dues-paying members.
Section B The fiscal year of this District shall be July first through June thirtieth.
Section C A Sisterhood whose dues are in arrears for three (3) consecutive years may be suspended from membership in the District, after due notice of thirty (30) days, by the Executive Committee.
Section D A Sisterhood that has been suspended or has become inactive may be reinstated with the approval of the Executive Committee and upon paying dues for the current year, provided that Women of Reform Judaism has not waived payment of dues for that year.
Section A The officers of the District shall be: a President, a First Vice President, four (4) Vice Presidents, a Treasurer, a Recording Secretary, a Communications Coordinator, Senior Area Directors and Area Directors (as determined by need)a Parliamentarian, and the Immediate Past President.
Section B In the event of the death of, or inability of, the President to serve her full term, the First Vice President shall succeed to that office.
Section C If the office of the First Vice President becomes vacant, a successor to that office shall be chosen from the Executive Committee. Selection shall be made by the Executive Committee at a meeting to be called by the Communications Coordinator.
Section D If the office of a Vice President or any other office becomes vacant, it shall be filled immediately from the members of the Board of Directors. Officers thus chosen shall hold office for the balance of the unexpired term. Selection shall be made by the Executive Committee.
Section E Fulfilling an unexpired term does not disqualify a person for election to the same office.
Section A It shall be the duty of the President to preside at all meetings; to appoint Committee Chairs with the assistance of the Nominating Committee and the Vice Presidents; to cooperate with all committees in their work; to have general supervision of the interests of the District and to perform such duties as are indigenous to the office. She shall submit a report to the District Board at the Interim Meeting, and present a comprehensive report at the District Biennial to the membership-at-large
Section B The First Vice President shall serve as an administrative aid to the President. She shall be the designated Program Chair for the Interim Meeting and the District Biennial, and shall work with the President in the planning of both the Interim and Biennial meetings of the District.
Section C The four (4) Vice Presidents shall, when called upon by the President, assist the President in the performance of her duties. The four Vice Presidents shall be: two to oversee all the District Sisterhoods, one Vice President of Marketing and Communication, and one Vice President of Development. The Vice Presidents’ duties include the responsibilities of a Director. Specific responsibilities are delineated in Policies and Procedures. They shall present departmental reports at both the Interim and Biennial meetings. Copies of these reports shall be presented to their successors and to the Recording Secretary.
Section D The Treasurer shall receive all monies of the District and deposit same in banks approved by the Executive Committee. She shall pay all approved bills. She shall submit a quarterly statement of the District finances to the President, the 1st Vice President and Recording Secretary. She shall chair the Budget Committee. She shall send to Women of Reform Judaism a report of the District’s finances according to WRJ’s requested schedule. The Treasurer shall present a detailed report at the Interim and District Biennial Meetings. All monies, papers and other documents in her possession shall be given to her successor after the books have been audited.
Section E The Communications Coordinator shall attend to all correspondence of the District and shall have custody of the By-Laws and Standing Rules.
Section F The Recording Secretary shall record and send the minutes and reports from the Board Meetings and Plenary Sessions of the District Biennial and the District Interim Meeting to the District officers and to the office of Women of Reform Judaism within sixty (60) days of said meetings. She shall send a copy of the minutes (excluding reports) of said meetings to the remaining members of the Board. At the end of her term of office, she shall give the incoming President a copy of the records and minutes.
Section G Directors shall communicate directly on a regular basis with the Sisterhoods in their designated areas and provide written reports of those communications to their assigned Vice President.
Section A The Board of Directors shall consist of the Officers, Past Presidents, Chairs and Vice-Chairs of standing committees, and the President of each affiliated Sisterhood in good standing, or her duly appointed representative.
Section B Every member of the Board of Directors of Women of Reform Judaism residing in the area, by virtue of her membership on said Board, shall be an ex-officio member of the Board of Directors of the District with power of voice and vote.
Section C The Board of Directors shall meet:
At the District Biennial.
At the District Interim Meeting. The date of the Interim Meeting shall be decided by the President and shall not conflict with either the Women of Reform Judaism Assembly or the District Biennial Meeting.
E-Mail or written notices of the aforementioned meetings shall be sent to the Board of Directors at least sixty (60) days prior to the Interim Meeting and ninety (90) days prior to the Biennial Meeting.
A special meeting may be called by the President and/or upon written request signed by the entire Board of Directors. Such request is submitted to the Communications Coordinator.
Twenty (20) members of the Board of Directors shall constitute a quorum.
Section A The Executive Committee shall consist of the officers, Area Directors and the Immediate Past President, up to a total of thirty (30) members. Eight (8) members shall constitute a quorum.
Section B The Executive Committee shall manage the affairs of the District between meetings of the Board of Directors and shall have the power to expend sums not to exceed Two Hundred Fifty ($250) dollars for any purpose not included in the budget. The Executive Committee may not reverse or alter any decision of a Biennial or Interim Meeting, nor shall it have the power of amending these By-Laws.
Section C The Executive Committee shall meet at least once in person between conventions, time and place to be set by the President. The Executive Committee may meet at other times by telephone or other communications medium.
Section D Any member of the Executive Committee absenting herself from two (2) consecutive meetings, without excuse acceptable to the Executive Committee, shall automatically be dropped from the Committee.
Section A The President shall designate such committees that specifically correspond to those of Women of Reform Judaism, and that meet the needs of the District. Such committees shall be approved by the Executive Committee.
Section B A committee chair shall submit an article for the District Newsletter once per year.
Section A The Nominating Committee shall consist of five (5) members: three (3) from the Board and two (2) from the membership-at-large, each representing a different geographical area. The Immediate Past President shall chair the Nominating Committee. If the Immediate Past President is unable to chair the committee, a chair shall be appointed by the President. The President and the Chair of the Nominating Committee shall appoint the remaining members of the committee. The past Chair of the Nominating Committee shall serve as an ex-officio member with voice but no vote on this committee. Alternates will be appointed by thePresident if any members are unable to serve.
Section B An official nomination form shall be sent to all District Board Members and local Sisterhoods on or before January 15th of the District Biennial year. This form must be returned to the Chair of the Nominating Committee at least eight (8) months prior to the District Biennial
Section C The Nominating Committee shall send its proposed slate to the Officers and the Board of Directors no less than sixty (60) days prior to the District Biennial.
1. Further nominations for any position may be made by a petition sent to the Chair of the Nominating Committee at least thirty (30) days prior to the District Biennial. A nominee must be proposed by her own Sisterhood in good standing, and have consented to serve, if elected.
2. Meetings of the Nominating Committee may be held by telephone, mail, e-mail, or other communications medium.
Section D The Officers of the District shall be elected at the District Biennial Meeting.
Section E The Officers of the District shall be elected for a term of two (2) years.
Section F No Officer may serve more than two (2) consecutive terms in any office.
Section G The President may serve only one (1) term.
Section H Eligibility for election to the Board of Directors shall be:
1.The Nominee shall be a member of a Congregation affiliated with URJ, or the female spouse of a member of the clergy, or a female member of the clergy, and hold membership in a Sisterhood affiliated with WRJ and the District. Individual members affiliated with WRJ, who reside within the boundaries of the District may also apply for a district position.
2.The Nominee for President must have served on the District Board in an elected capacity for at least one (1) two-year term.
Section A The District shall meet biennially scheduled at a time not to be in conflict with the yearly Fried Leadership Conference or the convening of a Women of Reform Judaism legislative body.
Section B The voting Body of the District Biennial shall consist of the members of the Board of Directors and all recognized delegates.. Each person shall have only one (1) vote.
Section C Any Sisterhood delinquent in dues for the previous fiscal year shall not have the privilege of vote.
Section D In addition to the Board of Directors, a Sisterhood shall be entitled to no more than six (6) other votes.
Section E Voting at a convention on matters other than amendments to the By-Laws shall require a majority.
Section A Amendments to the By-Laws must be proposed by:
1. A local Sisterhood.
2. The Board of Directors.
3. An individual member of the District
4. The Executive Committee
5. The Committee on Constitutional Revisions, or
6. Women of Reform Judaism
Section B Amendments shall be acted upon at a Biennial Assembly of the District. Board Members and each Sisterhood shall have received sixty (60) days written notice of the proposed changes. A two-thirds (2/3) vote of those present and voting shall be required to adopt any amendments.
Section C All proposed revisions must be approved by Women of Reform Judaism prior to being presented to the District Biennial Assembly.
Section D The expenses of the Constitutional Revisions Committee shall be met by the District Treasury.
Roberts Rules of Order Newly Revised, current edition, shall govern the proceedings of all meetings not covered by the By-Laws or Standing Rules of the District.